Collaboration Software: Index of Collaboration Software Technologies

Collaboration Software

Collaboration Software, also known as group collaboration software or groupware, is software which allows cooperation on a business document between multiple parties on multiple computers. Collaboration software also allows the integration and merging of document changes and versions on a business document.

There are two types of collaboration software: IT centered and low IT involvement. IT-centered collaboration software, like many document and content management platforms, requires new IT infrastructure, training, maintenance and support. Low IT involved collaboration software communicates collaborative information to all parties involved using the existing IT infrastructure and with little or no training and maintenance, making open collaborative software more diverse and less expensive. This type of collaboration software also manages the ad hoc processes of business collaboration, assisting businesses even when the workload and deadlines create a hectic and disorganized schedule.

This article presents an index of collaboration software technologies to assist businesses in finding collaboration software that works for them. Any given internet search on “groupware” or “collaboration software” will yield millions of results. Knowing what technologies to look for will help whittle down the results to a groupware that works the way businesses work.

literally threads together multiple drafts of a document by placing a tag in the metadata of the document. Each time the document is edited or changed, the changes are tracked. When it comes time to merge versions of the document into the final draft, each version will be accounted for. In addition, those who work on the document will know what changes were made, when they were made, and where and by whom the drafts were saved.

Digital Signature is a signature appended to e-mails sent back and forth with draft attachments during the collaboration process that informs the user which draft it is and by whom it was saved. Finding the latest version of a document is very simple to track.

Version History ties everything together by presenting a visual flowchart outlining the “genealogy” of the document. Each draft is accounted for, and the who, what, when, where, and why of the document and its drafts are always answered.

Merge is usually the final and most difficult step of document collaboration. However, adopting the right collaboration software simplifies this process by allowing you to compare the changes in a document, even when those changes are saved in different locations or in your email account. Merging documents is often synonymous with sifting through document chaos, but collaboration software suites which can manage ad hoc business collaboration simplify the tracking and merging of document drafts.

Conclusion

Businesses move quickly, and collaboration software needs to be able to keep up. Business collaboration can be a messy ad hoc process, and collaboration software needs to be able to manage it. Merging business documents can be confusing and chaotic, and collaboration software needs to be able to simplify it. Digital Thread Technology, Digital Signature, and Version History are technologies that have combined to find a way to work the way businesses do.

A Look Back at the Decade in Internet Software

When 2010 rolls in it will mark the end of a decade that truly welcomed internet technology. Think back to the turn of the millennium and the software tools that you primarily utilized online: things sure have changed. Whether it be the advent of ‘the cloud,’ the rise of mobile devices, or a change in philosophy to ‘simpler is better,’ this decade has truly changed the way that people interact with the internet.

I’d like to take a walk down memory lane and look at internet software at the start of the millennium, and then survey where we are now in three distinct yet intertwined arenas.

Email

Email was one of the original hallmarks of the internet – a simple yet efficient way to demonstrate the power of the web by digitizing the long-standing concept of mail service.

During the last decade, free email services like gmail and yahoo mail have perpetually dominated the arena – providing large amounts of data storage for free to the masses and proving that ‘online only’ applications can be a viable alternative to local email software like MS outlook.

As we head into a new decade, email seems yet again ready to morph, as inboxes are perpetually fill with spam and people clamor for new modes of communication. Google Wave claims to have an answer, but can it really replace email?

Online Media

The last decade has been a Topsy-Turvy roller coaster for online media – from the tiny startups that became media moguls to the media conglomerates that desperately sought out new models of business. The year 2000 marked the height of Napster- a new breed of P2P network that allowed people to download pirated MP3 music files. Since then, illegal networks like Napster have both flourished and fallen, eventually paving the way for legitimate music hubs like itunes.

Online video also has gone on quite a ride, highlighted by the creation of YouTube in 2005. The viral video boom has not only changed the way that people consume and publish video, but also has disoriented the TV and film industries.

As the decade comes to a close, we are still seeing industry experimenting with new models of business that can adapt to online video culture. Although some methods of providing free, high quality, syndicated content online (ala Hulu) have garnered popular approval, a stable revenue source still remains elusive.

Business Software

The way that businesses, both small and large, interact with one another and an online consumer base has drastically changed due to various facets of evolving business software technology.

Sales departments can now more efficiently give online presentations through Webinar technology like Dim Dim. Salesforce has pushed the boundaries of Customer Relationship Management (CRM) software, allowing companies to improve their communication with customers and sales prospects. Hiring managers and recruiters can now efficiently track and manage job applicants online through solutions like Newton Software. Paypal has revolutionized online payments, allowing web stores and companies with Software as a Service (SaaS) business models to easily install a revenue stream.

All in all, this past decade of software has enabled tech savvy businesses to perform their functions more efficiently, honing in on niche models that add value for both consumers and other businesses.

Remote PC Access Software – Technology That Connects

In today’s world life without a computer cannot be imagined. As competition is increasing day by day so is the need to be always connected. This is the reason even technology needs to be upgraded by day in order to meet our daily requirements. In this field the thing which is worth mentioning is the remote PC access software which has changed the way people can work. As the traffic has increased by leaps and bounds so the mere mention travelling in this traffic is frightening. But thanks to the remote PC access software life has become so easy. So, what is the remote PC access software? The remote PC access software enables a user to access computers which are located at any part of the world within few seconds. No special expertise is required by the user. The only thing you require is internet connectivity. Even connections through mobile based dial up connections it can be achieved.

We can use the distant computer in a way as if it is right in front of you. There is variety of remote PC access software available in the market. Some are free and for some you need to pay. Freely available remote PC access software does not mean it is low on quality or the security is compromised but it just means it is devoid of certain additional features which are required by some high end users like for big companies etc.

This technology’s use can only be limited by your imagination. Let’s say, you are in a very crucial meeting with your client and you have forgotten in a hurry to take the presentation that want to give in front of the clients. You just need the internet connection and collect the presentation from your computer at your home or in the office which ever may be the case. Or let say you are on a vacation to your parents house who are very old and you want to show them the way your kid danced for the first time. But you have forgotten the video in your house PC. The remote PC access software can be of great help at that time.

The remote PC access software when came up was a bit expensive but as you know the splendor of technology is as days passes it becomes cheaper and the cost gets more toned down as more number of computers are connected.

This technology’s usage is not only limited to the IT companies but any businesses can make use of it which will increase their productivity. If used by a hospital, it will allow access of patient details, as well as the details of medicines prescribed by doctors from the hospital computers to any doctors or nurses who are at home or is on a vacation. So, most of the emergency situations can handled efficiently with the advent of this technology.

The remote PC access software is very productive in situation when computers are not functioning properly. The company which fixes the computers can now remotely access your Pc and fix it instead of you carrying it all the way or for waiting their service men to come.